Team Expansion
Current Team
-
27 CHAMPIONS
-
1 Program Manager
-
1 Research Specialist
-
1 Program Coordinators
-
3 Undergraduate Students
-
2 Recruited HS Students
Limitation
Currently missing man power to carry out complicated goals of CHAMPIONS, especially public-health related, educational, and research goals.
-
Ask students to bring friends to CHAMPIONS activities
-
Use blackboard, Honors College, or Volunteer Services to recruit undergrads
-
Partner with Volunteer Services
Transition Tasks
-
Recruit from HCOE, UHP, GMED, LMSA, or SNMA
-
Keep responsibility of students to a minimum
-
Contact David for Meetings with Gear Up
-
Contact 2 Charter Schools
-
Say: "All we need is space."
-
Contact David for Meetings with Administration
-
Or, schedule meetings on our own
-
Contact 2 Charter Schools
-
Includes Current Team
-
10 Recruited HS Students
-
Wednesday College Prep
-
Train in Bystander CPR
-
Outreach Events (Attendance)
-
-
5 Pre-Health Students
-
ED Supervision
-
Data Entry
-
Follow-up Phone Calls
-
Train in Bystander CPR
-
Virtual Mentor Option
-
-
5 Health Professional Students
-
ED Supervision
-
Teachers
-
Community Events
-
Train in Bystander CPR
-
Virtual Mentor Option
-
-
3 Gear-up Staff & 2 Staff Members from Charter Schools
-
Office Space
-
Liaison to Admin
-
-
School Administration
-
Pilot Sessions
-
In-school Program Discussions
-
Phase 1
-
Recruit students that want a long-term commitment
-
Have contracts
-
Follow-up on in-school discussions
-
Recruit from EM Office
-
Keep responsibility to a minimum
-
Use webinar technology to reduce time commitments
-
Recruit students that want a long-term commitment
-
Have contracts
Transition Tasks
Phase 2
-
Includes Current Team and Phase 1 Details
-
HS Students at Partner Schools
-
SHIP Program (In-school)
-
Emphasize Bystander CPR
-
-
Best students selected as Volunteers
-
After-School Clubs
-
-
5-10 additional Pre-Health Students
-
ED Screening (explained later)
-
In-School Teachers (Basic Science & Health)
-
Community events
-
-
5-10 additional Health Professional Students
-
In-School Teachers (Clinical Skills)
-
-
5 Physicians or Health Professionals
-
Guest Speakers
-
Virtual Mentor Option
-
-
Additional Program Coordinators Needed
Overall Supervisor
Phase 1:
ED Supervisor
Current:
Coordinator or Program Manager
ED Screening, Data Entry, & Follow-up Phone Calls
27 CHAMPIONS Students
-
Involve Pre-Health & Pre-Professional Students
Goal: 10 Patients per student
Actual: Possibly only called about 20 - 80 in total
<270 Patients for Follow-up
27 CHAMPIONS Students
ED Screening & Follow-up Phone Calls
Coordinator or Program Manager
ED Supervisor & Data Entry
Pre-Health or Health Professional Students
Overall Supervisor
Phase 2:
CHAMPIONS will train all new Screeners; consequently, they will still be indirectly responsible for reaching more patients.
Note: CHAMPIONS will still have direct contact with patients but we will reduce problems like overwhelming students, limited man power, poor time management, and travel costs.
-
Scale up number of patients reached
ED Screening
Pre-Health or Health Professional Students
27 CHAMPIONS Students
Coordinator or Program Manager
Trainers/Monitors
27 CHAMPIONS Students
Data Entry
Pre-Health or Health Professional Students
Benefit: with a larger amount of screeners, we can increase the total number of people screened.
Instead of being primary source of follow-ups, pre-health and health professional students will handle most of the responsibility. CHAMPIONS will be asked to "supervise" and have weekly check-ins with these students.
So CHAMPIONS will be asked to call one student instead of 20 patients.
They may also continue to have their small pool of 10 follow-ups.
Follow Up
27 CHAMPIONS Students
27 Pre-Health or Health Professional Students or EM Staff
540+ Patients for Follow-up
20 or more Patients each
Settings for Bystander CPR Training & Cancer/CVD Assesment
Current Settings
-
ILHR Events
-
HCOE Events
-
Emergency Department
Limitation
Thus far, our bystander CPR trainings have reached a limited number of people. Our current model gives us access to few events. The ED will need us to overcome transport & incentive issues to be maximized. Even then it is not the most conducive setting for trainings.
Additionally, the CHAMPIONS students have not maximized their potential impact.
Tasks
-
School success will depend on administrative, student, and GearUp support
-
See following page
-
Seek permission from hospital admin
-
Recruit CHAMPIONS for shifts
-
Use volunteers stationed at lobby for support
-
Request calendar from HCOE, UHP, GMED, LMSA, or SNMA
-
Select prefered events for partnership
-
Select preferred neighborhood(s), especially those near students
-
Select organization open to partnerships and has communal space
-
Host regular training events
Phase 1 Settings
-
Includes Current Setting
-
Partner Schools
-
Site is flexible, accessible to students, and offers many potential model for success
-
See following page
-
-
UI Health Lobby
-
Students can have a table and mannequins
-
Flexible shifts
-
Captive and friendly audience
-
-
LMSA & SNMA (Minority Medical Student Organization) Events
-
Potential Mentors
-
Limited effort after initial partnership agreement
-
-
Community Organization
-
Already have locations in high-risk neighborhoods
-
Have events where they regularly bring in community members
-
Monthly events can be planned
-
Phase 2 Settings
-
Includes Current Settings and Phase 1 Settings
-
Community Clinics
-
Public Library
-
ED or visitor lobbies of Hospitals in the Illinois Medical District
-
Businesses (e.g. Walgreens/CVS)
School Engagement Based on Support
No Administrative Support & No Student Support
-
CPS: Rely on Gear Up
-
Gear UP has stated that there are things they can do with minimal admin oversight
-
Use Gear Up room
-
Target Gear Up Cohort
-
CHAMPIONS Team or ILHR can train new students
-
If available, CHAMPIONS students can train
-
-
Charter Schools: Rely on 1 Staff Member and 1 room
-
All we truly need is 1 enrichment coordinator at each school willing to give us a room and help us advertise to students
-
Employ similar tactics
-
Mild Administrative Support & Mild Student Support
-
Lunchtime or Free Period Trainings
-
Students can sign up for shifts
-
Benefit: they do not need to remain at school for additional time
-
Mild Administrative Support & Strong Student Support
-
After-school Trainings
-
Students can sign up for shifts
-
There is no regular programming beyond CPR Training
-
-
Partner with Allied Health
-
There are students who are already on health track and can be tapped to be CHAMPIONS recruits, serving as trainers themselves
-
Strong Administrative Support & Strong Student Support
-
After-school Club
-
Students can sign up for shifts after school
-
Students dedicate time to bi-weekly meetings
-
Benefit: Students can go beyond CPR Training and provide more programming
-
-
In-class Teaching
-
SHIP
-
Time can be dedicated to training students in bystander CPR and having them teach it back
-
-
School Assembly
-
Large trainings
-
Benefit: Train students faster
-
-
100% Trained
-
Administration allows us to systematically train their entire student body by tracking student participation
-
-
Parent Trainings
-
Space is provided for parents or community members to receive trainings
-
Rationale
-
You will see Mandatory, Suggested, & Recommended
-
To minimize stress, most mandatory activities can be done without coming to UIC and at the students leisure
-
To make sure they still do come to UIC or meet with other CHAMPIONS they are still required to do 1 “strongly suggested” or 2 “recommended” activities
-
-
Participation leads to reward
-
Participation as described can be tracked and used to determine who should receive scholarships and who should return in the summer
-
Students should be informed
-
-
Protecting possible conflicts
-
Some students will likely have busy schedules. I believe this can be adjusted to accommodate them as best we can.
-
CHAMPIONS EXPECTATIONS
-
Mandatory
-
Bystander CPR Training
-
X number of people trained per month
-
Email pictures and report in tracking tool
-
-
In School
-
Engage in one CHAMPIONS related activity at your school per month
-
-
Personal Engagement
-
1 bi-weekly phone call or 1 monthly meeting at school
-
-
Engage in 1 "Strongly Suggested" or 2 "Recommended" activites per month
-
-
Strongly Suggested
-
College Prep
-
1 Wednesday after school club per month
-
-
ED Screening
-
1 ED Shift per month
-
-
Community Outreach
-
1 Community event per month
-
-
Patient Follow-up
-
Contact X patients per month
-
-
-
Recommended
-
Social
-
1 Field Trip or Reunion activity per month
-
-
Career Development
-
1 scheduled shadowing session or meeting with mentor
-
-
Corresponding Team Tasks
-
Mandatory
-
Bystander CPR Training
-
Start small. Incentivize and coordinate events to make sure students reach goal
-
Develop google form
-
-
In School
-
Plan at least one CHAMPIONS related activity at each school. At the least can be a meeting inoffice of Gear UP staff or enrichment coordinator
-
-
Personal Engagement
-
Schedule bi-weekly phone call or 1 monthly meeting at Gear Up
-
-
-
Strongly Suggested
-
-
College Prep
-
Continue Wednesday after school club
-
-
ED Screening
-
Reiniate ED Shifts. Schedule/recruit supervisors
-
-
Community Outreach
-
-
Schedule at least 1 community event per month
-
-
Patient Follow-up
-
Continue patient follow-up at wednesday club
-
-
-
Recommended
-
Social
-
Plan 1 Field Trip or Reunion activity per month
-
Ask students for preference a month in advance
-
-
Career Development
-
Recruit mentors and for shadowing session
-
Ask students for shadowing preference a month in advance
-
-
Focused Partner-Expectations
-
ILHR (Community Outreach)
- Need to know all their events
- Need Access to community partners
- Need Access to survivors network (learning experience for students)
-
Cancer Center (Patient Navigation)
-
Need Accessible Patient Navigator we can call for patient questions
-
Need Patient Navigation Tools
-
Need Access to cancer survivors network
-
-
Mile Square (Patient Referrals)
-
Need contact of the person scheduling appointments
-
Need general information on appointments (i.e. expected timeline, experience, and outcomes)
-
-
Gear Up (School Engagement)
-
Administrative support has been limited; we need to push what can be done with limited oversight
-
Need room to do trainings
-
Need help recruiting gear up cohort
-
New Personal Engagement Plan
-
Personalized E-mails
-
Meetings at Gear Up offices
-
Phone Calls
-
Text Messages
-
Structured Expectations
Incentives
-
Food
-
Stipend/Service Learning Hours
-
Have forms printed
-
Create tracking portal or leaderboards so students are aware of progress
-
-
Commitment to Health Mission
-
Presentation from Survivor’s Network
-
-
Commitment to their success
-
Individualized College Support
-
Schedule more shadowing sessions
-
-
Limit difficulties
-
Improve transportation
-
Remove necessity for recruitment and event development by CHAMPIONS
-
Focus simply on them doing simple tasks
-
Maintain regular & structured schedule
-
-
Social Development
-
Monthly Reunion
-
Monthly enrichment field trips
-
Help with Personal Goals: (e.g. I want to write more so I want to write for the CHAMPIONS blog)
-
CHAMPIONS Student
25 Students
Recruited Associate
CHAMPIONS Student:
"Hey, I need your help with a health survey. We're trying to improve the resources in our community.
Can you help me find 4 adults we can call together? It should take 20 minutes."
10 per CHAMPIONS Students
Total = 250
Recruited Associate:
"Hi, Mom. I'm helping my friend do a health survey. Do you have five minutes to quickly answer the questions."
Survey Participant
4 per Associate
Total = 1000